To: All staff
The management team here at Mulcair Enterprises has decided to adjust the procedure for ordering new office supplies. We’ve noticed that we consistently go over our budget in order to restock the main supply cabinet on the third floor. So, there will no longer be one main supply cabinet. Instead, individual departments will be responsible for purchasing their own supplies.
From now on, each department will be using a specific department code when ordering supplies. These department codes are as follows:
Research & Development: CN91-3
Production: LB26-5
Human Resources: GW34-0
Design: VU57-6
Order request forms can be found on the company’s server. Once your department representative has completed the form, please return it to Julie Arnold in the human resources office. In addition, we will continue to use Business Warehouse as our supplier. Copies of its product catalog can also be found on the server or stored in the HR office.
Thank you for your understanding as we make this change.
Jackson Barham
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Request for Office Supplies
Date submitted: February 2
Authorized by: Ruby Stone
Department code: CN91-3
|
Product Number
|
Quantity
|
Description
|
Delivery Needed by
|
|
041587
|
4
|
8.5" X 11" printer paper
|
February 10
|
|
041591
|
2
|
11" X 17" printer paper
|
February 10
|
|
972147
|
1
|
Staple refills (box of 5,000)
|
February 9
|
|
456234
|
1
|
Ballpoint pens — black (box of 60)
|
February 17
|
|
456235
|
1
|
Ballpoint pens — blue (box of 60)
|
February 17
|
|
865234
|
2
|
Sticky notes (box with 24 notepads)
|
February 17
|
Notes: The supplies should be left outside of the elevator on the eighth floor.
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To: Ruby Stone ([email protected])
From: Julie Arnold ([email protected])
Date: February 3
Subject: Your order
Hello Ms. Stone,
I received your order request form yesterday, and I’m sorry to inform you that I cannot process your request in full. Product number 865234 is on hold because there was a problem with our supplier. Is it possible for you to wait a little while for us to receive a new shipment, or would you prefer to change the order instead?
Please respond as soon as possible because I will be ordering the materials later this morning.
Thanks very much,
Julie Arnold
Assistant Manager
