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March 23 

Brittany Cosmetics 

Carla Danbury 

3411 Appleton Way 

Portland, OR 97035 

Dear Ms. Danbury, 

It is that time of year to prepare for the 15th Annual Organic Beauty Product Fair! This year, the event will be held at the Seacrest Convention Center in Seattle from July 8 to 10. 

As your company was a vendor during last year's event in Denver, we would like to offer you a 15 percent discount on booth and equipment rentals for this year's fair. For your convenience, I have enclosed a complete schedule of events, and included an application form containing information on pricing. 

A hotel is attached to the convention center, and all companies with booths at the fair are eligible to reserve rooms at a reduced rate of $120 per night. Please contact us if you want to make a booking. In addition, free Wi-Fi is offered throughout the center, so you will have access to the Internet from your booth. 

The applications and complete payment are due by May 15. You can remit payment by cash, check, or bank transfer. If you have any questions or require any further information, please send an e-mail to [email protected]. 

Sincerely yours, 

Todd Banks 

Corporate Event Planner Tradevent Incorporated

TO Todd Banks 

FROM Carla Danbury 

SUBJECT Trade Fair 

DATE March 25 

Dear Mr. Banks, 

Thank you for the letter. We would like to be involved in the trade fair again this year, as we received a lot of product orders during the last event. I mailed you our application this morning along with a check to pay for our fees. Please send me a receipt by e-mail once the check has been deposited. 

Also, I am interested in booking some hotel rooms for my staff and me. We will need three rooms for the duration of the trade fair. Please let me know if there is anything I have to do to secure the rooms. For instance, do I need to pay the full amount up front or can I leave a deposit? 

Thanks for your assistance, and we look forward to taking part in another successful event. 

Regards, 

Carla Danbury 

Owner, Brittany Cosmetics